Need more control over your time?

Simple: Delegate control to someone else

Yes, it may seem strange but one way you can get more control over your time is to let your personal assistant manage it.

The majority of my clients have personal assistants in their work life. Yet it is amazing how many of them use their PAs as secretaries rather than assistants. What's the difference?

Think of one like an answering machine and the other like a voice activated PC. One takes an accurate message but leaves you to do all the processing, the other can be "programmed" to make decisions and take action, alerting you only when needed.

One thing you can "programme" your PA to do is to agree and schedule meetings for you. The first step is to have them ask the right questions to schedule the meeting correctly (see here). To be successful at this you need to make sure that this is constant. If someone wants a meeting with you, ask them to contact your assistant to organise it.

You can take it to the next level. Give them access to your email and have them monitor it as it comes in. They will be able to know what's on your radar screen and can organise things without even asking.

One thing I will say, like the voice recognition on your PC, if you want it to work properly you need to spend the time in the beginning to make sure that it is set up properly. The same applies to your relationship with your personal assistant. Take the time to explain, in detail, how you want things done and what their specific responsibilities are and are not. The time spent in the beginning will payback in the future many times over.

If you would like to know more feel free to drop me an email.

 

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